Archiving your eNotebook

Once your research project is complete you will need to keep your eNotebook as part of your research data. There are a variety of options and considerations depending on your particular situation.

For practical guidance on how to archive data from an eNotebook please see the resource sheet on archiving completed eNotebooks.

How long do I need to keep my eNotebook?

eNotebooks are considered to be research data under the University’s Research Data Management Policy and need to be retained for a minimum of 5 years, or possibly longer depending on the nature of the research. For further information about retention periods see the Research Code of Conduct, Section 9 (6).

What are my long term archiving and storage options?

The table below describes three University options currently available.

eScholarship Repository Research Data Store Records Online
What is it? Open-access digital repository for University research output. Network data storage for active and archival research data. The University’s corporate recordkeeping system. Compliant with the NSW State Records Act 1998.
Who can access it? Openly accessible via the web Nominated project team members Nominated project team members
Is it secure? Yes Yes Yes
How do I access it? Via the web Via a mapped network drive on your computer Via the web
Can I get a persistent identifier? Yes No No
Who looks after it? Library staff You Archives and Records Management staff
How much data can I store there? Maximum file size 1.5 GB As specified in your Research Data Management Plan (RDMP) Maximum size 50 GB
In what form can an ELN be stored there? Zip file, PDF Zip file, PDF Zip file, PDF
Which one should I choose? Use if you have an eN you’d like to make available as a supplement to a journal article or if you just want to share your eN with the world. Your eN (zip or PDF) will be given a persistent identifier and be looked after into the long term by Library staff. Use if you are unable to openly share your eN beyond the project team.You will be responsible for looking after your eN into the long term. Use if you are unable to openly share your eN beyond the project team and want the functionality and rigour of the institution’s record keeping system, including a stringent audit trail. Your eN (zip or PDF) will be web accessible to those you nominate, and will be looked after into the long term by Archives and Records Management staff.
Further information? Sydney eScholarship Repository Research Data Store Records Online
Who can help? sesr.info researchdatasupport records.online